Outsource finance admin, bookkeeping or accounting and you could find your business running more smoothly.

There is lots of support out there for business owners who need help managing their finances. From a day-to-day finance admin service to in-depth accountancy, there is a solution for every situation and every type of business.

In this blog, we look at the different levels of finance input available, and how to work out what’s right for you.

What outsourced roles are available to help with finance?
Finance administrator

The finance administrator’s job is to raise invoices, answer queries and chase payments on a daily basis. They manage expenses, ensuring that outgoings like petrol, phone bills and coffee (!) all have their corresponding receipt so you can see where your money is going. Most finance administrators are familiar with accounting apps like Xero and Quickbooks. They can use these to generate reports so you can see your profit and loss at a glance. A finance administrator will also submit financial records to your accountant at regular points doing the year.

Unlike bookkeepers and accountants, finance administrators don’t usually hold formal qualifications. Instead, they’re usually highly organised people with a head for figures. They combine their natural abilities with experience to provide the finance help your business deserves. 

A finance administrator is usually the cheapest option. 


The roles of a bookkeeper and a finance admin overlap, and most businesses have one or other. However, the bookkeeper’s role is a little different from that of a finance admin. Bookkeepers have usually undergone specific finance training and may hold qualifications in bookkeeping. This means they can analyse figures as well as generating them, and can often contribute to decision making.

A bookkeeper’s hourly rate may be higher than that of a finance admin, because the bookkeeper holds more qualifications and responsibility. 


Accountancy covers financial reporting and compliance, including tax, VAT and auditing. Accountants look at business finance in detail and check you’ve followed all the regulations you need to. Unless your business finance is complicated, you might only use accountancy services once a year.

Not all businesses need an accountant, particularly if your turnover is below the VAT threshold. 

This is the most expensive option, but you might pay for it as a one-off service.

What type of business finance support do I need?

The first thing to say is that you don’t necessarily need any support in this area at all. If you’re confident keeping your books and reconciling your accounts, and your business is straightforward, carry on! 

But if finance isn’t your forte, or you’re procrastinating about it because you secretly hate it, or you just don’t have time to do it, outsourcing financial admin is a good place to start. 

If your business has straightforward income and outgoings, a finance administrator will probably be enough for your needs. But if you need more input and advice, having a bookkeeper play a regular part in your day-to-day business is a good idea.

If you have a high turnover, or your finances are complicated, it’s a good idea to engage an accountant. For example, if you are a charity and have to account for your spending, or your corporate social responsibility gives you tax breaks, you might need some more in-depth help. 

Outsource financial admin

If you feel it’s time to outsource your financial admin or find a bookkeeper or accountant to work with you, Get Ahead are here to help. Our experienced regional directors can help you identify the right level of support, giving you the service you need and value for money too. Get in touch to find out more.

PS – we’ve put together an infographic on the key differences between a finance admin, bookkeeper and accountant – check it out here!

Outsource financial admin and you’ll be well on the way to running an efficient business. But if you’re a business owner who doesn’t like finance, you’re not alone. And if you’re thinking of setting up a business but you’re worried about the numbers side, we’re here to tell you it shouldn’t hold you back. 

In this blog, we talk to finance administration expert Holly, who answers the top questions new business owners ask. 

Where do I start with business finance?

Holly: Finance platforms like Xero and QuickBooks have made life much easier for business owners – I’d strongly recommend subscribing to one. I personally like Xero but it’s a good idea to watch some YouTube demos, read about what the different platforms offer and choose the one that you feel will work for you. 

It’s important to remember that these platforms don’t take away the finance work completely. You will still need to do your own reconciliation, which is when you prove your income and expenditure with receipts and invoices. 

I’m a bit disorganised – how do I keep track of receipts and invoices? 

Holly: Don’t worry – you’re not alone! The easiest thing to do is set up a dedicated email address for suppliers to send invoices to so all the invoices are in one place. This means you can find them easily when it’s time to reconcile the accounts. 

There are also some great “receipt” apps which are compatible with Xero and other platforms. For example, if you meet a client for coffee, you get a receipt and photograph it using the app so the information can be added when you’re reclaiming tax. This means the information on the receipt is stored in the right place and you can throw the paper one away.   

How do I chase unpaid invoices?

Holly: Automation has definitely made chasing invoices easier. Instead of making an awkward phone call, you can now send automatic reminders via an app. There are a number of apps available. I personally like Chaser, because it’s really easy to personalise the message if you need to. It also lets you turn off reminders if, for example, you’ve heard from the client and already know the payment is going to be late. Automation doesn’t have to undermine a good working relationship! 

What about VAT and tax thresholds? 

Holly: Tax can get very complicated but the important thing to know is that how much you pay is based on your profits and turnover. This means that you probably won’t have to worry about VAT registration when you first set your business up. You can find more information on the HMRC website here.

I do what I love but how do I make it pay?

Holly: Most business owners work in a field they know and love – it’s the best way to stay interested in what you’re doing. But to stop it from just being a hobby, consider what income you need to make from it, and what expenditure you are likely to have. 

You can gather financial reports and profit-and-loss data from your accounting app, which should give you a sense of how well your business is doing. With this information, you can forecast your figures, identify next steps like how to sell more of your product, and make key decisions like whether to take on more staff.

Outsource financial admin to Get Ahead

Get Ahead provides financial administration services to a wide variety of businesses across the country. We know that finance is both a business essential and a source of stress, so we’ve put together a range of resources to help you. Check them out! 


Is Xero a replacement for my accountant? – Get Ahead VA

Why are financial goals important for my business? – Get Ahead VA

Effective ways to chase unpaid invoices – Get Ahead VA

Regular accounting tasks for small businesses – Get Ahead VA


Regular Finance Tasks for Small Businesses – Get Ahead VA